OFFICE MANAGER

WHO WE ARE

Robert Sengstacke Abbott, a Georgian native and son of freedman slaves, was formally trained as an attorney. However, upon settling in Chicago, he learned the printing trade and founded a newspaper in 1905, still in publication called the Chicago Defender.

A key part of his distribution network was made up of African American railroad porters, who were highly respected among African Americans – adding to the reputation and credibility of the newspaper. The Chicago Defender is often noted as having played a major role in initiating The Great Migration, during 1915-1919, resulting in approximately 1.3 million African Americans to northern cities

Myiti Sengstacke-Rice now continues the legacy of 4 generations – she was voted President and CEO of the Chicago Defender Charities in February 2017. Under Myiti’s leadership she has since being doing business as the Robert Sengstacke Abbott (RSA) Charities to honor the legacy her family and community.

MISSION

We connect the community to opportunities dedicated to performing arts, education, health, wellness, business training and entrepreneurial development. We strive to unite, empower, improve the quality of life, and enrich families and individuals in our communities.

JOB DESCRIPTION

The Office Manager organizes and coordinates administration duties, HR tasks, payroll, and other office procedures. The Office Manager’s role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities for Office Manager

  1. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly

  2. Manage office supplies inventory and place orders as necessary

  3. Perform receptionist duties: greet visitors, answer and direct phone calls

  4. Receive, sort and distribute incoming mail and deliveries, and manage outgoing mail

  5. Develop office policies and procedures and ensure they are implemented appropriately

  6. Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

  7. Manage the office budget

  8. Identify opportunities for process and office management improvements, and design and implement new systems

  9. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, research, and creating reports

Qualifications for Office Manager

  • Bachelor's degree in business administration, communications, or a related field

    Two (2) to five (5) years of work experience in an administrative/office management role

    Must have exceptional attention to detail

    Strong organizational and time management skills, and ability to prioritize

    Must be a self-starter and self-driven

    Excellent communication and interpersonal skills

    Strong problem-solving skills and analytical abilities

    Must be proficient with Microsoft Office and Google products

Job Type: Part-time, Contract to permanent

Work Location: Hybrid position, in-office days required, schedule will be provided. 

Compensation: $2,800-$3520 monthly salary